Registration & Enrollment Procedures

Registration & Enrollment:

Academic Year 18/19 (September 24 – June 16) 

  • Priority Registration – August 6th (Teacher recommendation will be sent via e-mail)
  • Open Registration – August 20th
  • Registration Deadlines – September 22nd

Returning students will receive Fall 2018 class recommendations on August 6th, 2018. New students without prior experience should enroll in beginning group classes or private lessons. New students with prior experience need to submit a group class audition form before registering.

I would like to…

 

Student Services Hours of Operation

If you prefer to register with a Student Services Representative, please download and complete an application and visit us during open hours in Room 101.
(effective October 1st – May 31st) 

Monday – Thursday …………………2:30 pm – 6:30 pm
Friday/Sunday …………………………CLOSED
Saturday…………………………………..9:00 am – 2:00 pm

312.786.9428  |  studentservices@meritmusic.org

 

 

Duffie Adelson Financial Aid Fund

Financial aid is extremely limited and offered on a first come, first-served basis. You may submit and application or send a copy of your 1040 (2017) tax return to Student Services to see if you qualify for financial aid. Submitting your documents does not guarantee your student will receive aid. The following documents will be accepted via email, fax, or in person:

+ most recent federal 1040 tax form (preferred)

+ Proof of unemployment

+ Public assistance letter

+ Letter from employer

You may be asked for additional documentation. Please contact Student Services with questions concerning financial aid.

FAQs

Registration / Tuition Payments

Q: My child currently takes private lessons but would to join group class. How do I know which class to register for?

A: You will need to complete a placement audition form so that we can find the appropriate level class for your child. You will receive a course recommendation after your audition.

Q: Who do I talk to if I need to change my group class schedule?

A: We encourage all families to register for their recommended group class to secure their spot and then contact the respective program director to inquire about schedule changes (Directors – Piano, Strings, Guitar, Voice, Band).

Q: Is there a registration fee?

A: Yes, a non-refundable registration fee of $30 per student applies to each academic year. The Alice S. Pfaelzer Tuition-free Conservatory registration fee is $125. If Merit cancels a program or class the registration fee will be refunded in full.

Q: How do I pay?

A: Payments are accepted by check, money order, credit card (MasterCard, Visa, Discover, or American Express) or cash. Credit card payments may be made online or over the phone. Automatic credit card deductions can be made to your account monthly. For more information about online payment and automatic payment plans, please contact Student Services.

Q: When are payments due?

A: Registration fees are due in full at the time of registration. Tuition is due prior to start of the program. Payment plans are available and must be set up at the time of registration. For private lessons, a registration fee plus a deposit of the first four lessons are due before lessons can begin. Failure to pay within billing schedule may result in program interruption.

Q: What happens if I fail to pay?

A: Applications with unpaid registration or private lesson deposits will not be processed. Accounts that fall into arrears without installment arrangements may be sent to collections. Students’ participation will be interrupted if accounts fall behind in payment.

 

Withdrawals / Refunds

Q: What is the withdrawal procedure?

A: All requests for withdrawal must be received by the program manager of the respective department, in writing, before considered withdrawn. Verbal requests to withdraw do not fulfill this requirement. Notifying the teacher does not constitute notice of withdrawal. The effective date of withdrawal is the date that the written notice is received, not the last date of class or private lesson attended. Students receiving financial aid or scholarship forfeit their award upon withdrawal.

 

Q: What is the refund policy for Instrumental & Vocal Music and Early Childhood programs?

A: The refund policy is as follows:

  • Students withdrawing more than two days before the first class/lesson will receive a full tuition refund minus the registration fee.
  • A pro-rated refund will be given to withdrawing students who have taken up to three (3) classes.
  •  If the student has taken 4 classes, a tuition refund of 50% will be given.
  • If a student has taken 5 classes or more, no refund will be given.
  • Students registering for classes that are six weeks or less in program duration are not eligible for a refund after start date.
  • Students withdrawing on payment plans are subject to the above refund policies.
  • Registration fees are non-refundable.
  • Please allow three to four weeks for processing of refunds

 

Q: What is the refund policy for private lessons?

A: If you didn’t receive lessons that were paid for but were not taken due to instructor absence, Student Services will credit your account appropriately at the end of the semester when attendance is reviewed.

Cancellations: Instrumental Music (Band/Early Childhood/Voice/String/Piano)

While this is unusual, classes may be cancelled due to insufficient enrollment. If this occurs, the school will make every effort to reschedule the student for another class at a convenient time. If this is not possible, you will receive a full refund including both tuition and registration fees. Band  small group cancellations may offer the option for the student to enroll in private lessons in place of the group at an equal tuition rate.

 

Cancellations: Private Lessons

Students who wish to withdraw from lessons must notify their private teacher as well as the private lesson manager.

 

Q: What is the passport discount?

A: Students enrolled in a group class or camp paired with a weekly private lesson may be eligible to receive a discount on their private lesson tuition. The group class unit number must of a certain level in order for the discount to apply. Please check with Student Services    

 

Q: What is the attendance policy?

A: Attendance policies are specific to each Merit program. Please visit the Merit Website on the “Registration and Enrollment Procedures” page to read the policy that corresponds with your program. If you know of an absence in advance, please fill out an Absence Approval Form  at least two weeks before the planned absence. This form is also available throughout the year in the Student Services office or at the front desk. Please call your respective Program Manager as soon as possible. Contact information is listed on the Merit Website on the staff page.

 

Q: How do I apply for financial aid?

A: Financial aid documentation is due one week prior to the start of the new term. If your documentation is submitted after this date, your financial aid may be limited. Your general financial aid information will be kept on file for the full year. Financial aid will be added to your account, allowing you to register and pay online. The following documents will be accepted via email, fax, or in person:

+ most recent federal 1040 tax form (preferred)

+ Proof of unemployment

+ Public assistance letter

+ Letter from employer

You may be asked for additional documentation. Please contact Student Services with questions concerning financial aid.

 

Absences

Is your student going to miss a group class ? REPORT AN ABSENCE HERE

Attendance policies are specific to each Merit program. Please visit the Attendance Policies page to read the policy that corresponds with your program. If you know of an absence in advance, please fill out an Absence Approval Form at least two weeks before the planned absence. This form is also available throughout the year in the Student Services office or at the front desk. Please call your respective Program Manager as soon as possible. Contact information is listed on the Merit Website on the staff page.